Group travel
Arranging a group booking, whether large or small, can take a lot of organising, but we can help make it easier for you.
What is group travel?
- 10 or more people* travelling in economy (World Traveller).
- Seven or more people* travelling in premium economy (World Traveller Plus) or business (Club World).
* Excluding infants under 2 years of age at time of travel.
Benefits of booking as a group
- A dedicated team to look after you.
- Book flights with a small deposit for each passenger.
- You can change names in your group, free of charge, before tickets are issued.
Request a group booking quote
Benefits of booking as a group
- You'll have a dedicated team to look after you.
- You can book your flights with a 20% deposit.
- You can pay your balance 8 weeks before.*
- You can tell us who is travelling up to 2 weeks before departure.*
What happens next?
Once you have received your quote from us, call us to complete your group booking. We'll secure your flights for two weeks, free of charge. If you'd like to speak to us directly, please call:
- UK: 0344 493 0765 between 08:30 - 17:00 Monday to Friday except bank holidays
- Republic of Ireland: 015 319 039 between 08:30 - 17:00 Monday to Friday except bank holidays
If you are calling from any other countries, please contact us.
Request a quote
If you're planning to travel in the next 7 days, please call us.
How to complete and pay for your booking
- A 20% non-refundable deposit two weeks after you’ve made your booking will secure your flights.
- You just need to complete payment for your group eight weeks before departure.
- You can pay for your booking by credit or debit card without incurring any additional surcharges.
Making changes to your booking
- You can change your travel dates or upgrade to the next travel class (if available), for an extra charge.
- You can change names in your group, free of charge, before tickets have been issued. When tickets have been issued, you can still change names for a fee. Exceptions may apply by country, so please contact us for more information.
Contact Group Sales about your booking
Time limits for group bookings
| Booking times | Payment and passenger details |
|---|---|
| Bookings made more than 12 weeks before departure | Deposit due within two weeks of booking confirmation Full payment due 8 weeks before departure Passenger details due 2 weeks before departure* |
| Bookings made between 12 weeks and up to (and including) 8 weeks before departure | Deposit not required Full payment due 8 weeks before departure Passenger details due 2 weeks before departure* |
| Bookings made between 8 weeks and up to (and including) 2 weeks before departure* | Deposit not required Full payment due at time of booking Passenger details due 2 weeks before departure* |
| Bookings made within 2 weeks before departure and day of travel* | Deposit not required Full payment and passenger details due at time of booking |
| *If your itinerary includes other airlines, we'll need passenger details at least 30 days before departure. |
Benefits of booking as a group
- You'll have a dedicated team to look after you.
- You can book your flights from $100 deposit per passenger.
- You can pay your balance 30 days before travel.
- You can tell us who is travelling up to 30 days before departure.
- You can secure your flights for two weeks, free of charge.
What happens next?
Once you have received your quote from us, call us to complete your group booking. We'll secure your flights for two weeks, free of charge.
If you'd like to contact us directly:
- call 1-844-209-1281 (toll free) or
- email us at mybooking@ba-groups.com
- or you can use our online form:
Request a quote
If you're planning to travel in the next 7 days, please call us.
If you booked with a travel agent, please contact them directly.
Time limits for group bookings
| Booking times | Payment and passenger details |
|---|---|
| Bookings made more than 44 days before departure | Deposit due within two weeks of booking confirmation Full payment and passenger details due 30 days before departure* |
| Bookings made between 44 days and before 30 days before departure | Deposit due at time of booking Full payment and passenger details due 30 days before departure* |
| Bookings made between 30 days before departure and day of travel | Deposit not required Full payment and passenger details due at time of booking |
| *If your itinerary includes other airlines, we'll need passenger details at least 30 days before departure. |
If you are not a customer from the UK, Ireland or North America, please contact your local British Airways office to request a group booking.
Have you completed your booking?
Once you've completed your booking, we will need names and Advance Passenger Information (API) for all group members at least two weeks before departure. The details we require will depend on the country you are travelling to or from.
If you have made your Group booking with a travel agent, please submit your names and API details to them.
For customers outside of UK and Ireland, please contact your group booking team.
Extras to make your trip complete
Choosing your seats
To ensure your group is seated together, or if you would like specific seats, you can pay to choose your seats in advance. Please contact us for more information.
If you don’t want to pay for your seating, we’ll allocate your seats free of charge closer to departure. While we'll try to seat your group together, we cannot always guarantee it, particularly if your group travel is split across separate bookings.
Checked baggage allowance
Our standard checked baggage allowance is 23kg per bag. Find out how many checked bags you're allowed on your flight, plus hand and cabin bags.
Want to take more bags?
If you need more than what’s included in the standard British Airways baggage allowance, you can pay to add extra baggage by contacting us.